Browser-Side Storage

VibeTools keeps tool data in your browser using local storage technologies (localStorage and IndexedDB). This data never leaves your device.

• Pomodoro Timer Data: Session counts, timer preferences, and statistics stored in localStorage
• Notes & Attachments: All notes and file attachments stored in your browser's IndexedDB
• Tool State: In-progress work (e.g. Kanban cards, Whiteboard drawings) stored in localStorage

Note: Theme choices, layout preferences, language, and display settings are stored in cookies (not sessionStorage) so they persist across sessions and are readable server-side to prevent a flash of unstyled content on page load. See the Cookies section below for details.

Optional Paid Services (Upcoming)

While VibeTools is free and works entirely in your browser, we're planning to offer an optional paid database configuration service in the future for users who want their data to persist across devices or be stored for longer periods.

Planned Service: We're working on an optional paid database configuration service that will allow you to store your data on our servers. This service will help us maintain the infrastructure needed to keep your data safe and accessible. This feature is not yet available.

• What We'll Store: Only the data you explicitly choose to sync (notes, preferences, statistics)
• Why We'll Charge: To cover infrastructure costs (servers, databases, backups, security)
• Transparency: As a small group of enthusiasts, we'll charge only what's needed to sustain the service
• Your Choice: This service will be completely optional - the free version works perfectly without it

Service Sustainability: When available, we'll be committed to maintaining this service as long as it's financially feasible. If infrastructure costs change significantly, we may need to adjust pricing or, in rare cases, provide advance notice before discontinuing the service. We'll always give you the option to export your data before any changes.

We're a small team passionate about building great tools. This planned service is part of our vision to provide more value to users who want additional features. If you see potential in what we're creating and want to support us, we'd be grateful for your trust and partnership in growing together. 💙

Contact Form Data Collection

When you submit our contact/feedback form, we collect the following information to help us respond to your inquiry and prevent abuse:

• Information You Provide: Name, email address, and message content (voluntarily submitted)
• Location Information: To ensure security and prevent spam, we use ipapi.co to verify legitimate user activity.
• Device Information: Browser type, operating system, device type, and screen resolution (automatically detected)

Purpose: This information is used solely to respond to your inquiry, prevent spam/abuse, and improve our service. We do not sell, share, or use this data for marketing purposes.

Retention: We value your privacy and data minimalism. Contact form submissions are retained only as long as necessary to review and address your feedback, after which they are permanently discarded. We do not maintain a long-term database of user messages.

Your Rights: Since we do not create user accounts or track personal histories, you don't need to worry about complex data deletion requests. Your local usage data is already strictly on your device, and any feedback you send is handled with transience and privacy in mind.

Preference Cookies (First-Party)

These cookies save the choices you make in the app so they are remembered on your next visit. They are set only in your browser and are never sent to a third party.

• Theme & appearance — selected theme, custom theme config, card style, font size, layout density
• Feature toggles — 3D effects, animations, sounds, parallax
• Language preference — detected or selected UI language
• Theme on load — read server-side to render the correct theme before JavaScript runs, preventing a flash of unstyled content

Legal basis (GDPR): Consent. You can withdraw by declining on the cookie banner or clearing cookies in your browser settings.

Functional Cookie — Anti-Spam (First-Party)

When you interact with the contact or feedback form, a cookie stores an encrypted fingerprint (browser type, OS, screen size, and approximate location via ipapi.co). You can delete it at any time from your browser settings. This is used solely to detect and block automated spam submissions. It is never shared with third parties.

Legal basis (GDPR): Legitimate interest in preventing abuse of our contact system.

Analytics (Third-Party — Vercel)

We use Vercel Analytics and Vercel Speed Insights to understand aggregate page-view counts and site performance. Vercel collects anonymised data (page URL, referrer, country-level location, device type). No personally identifiable information is stored.

• Vercel Analytics Privacy Policy: vercel.com/legal/privacy-policy

Legal basis (GDPR): Consent. You can decline on the cookie banner; we will still receive aggregate performance data that Vercel collects at the infrastructure level (not browser-level).

Managing Cookies

• Cookie banner: Accept or decline when you first visit. Your choice is stored in localStorage under vibetools_cookie_consent.
• Browser settings: You can delete or block cookies at any time via your browser's privacy settings. Note that blocking preference cookies will reset your theme and layout on each visit.
• Incognito / private mode: No cookies persist between sessions when browsing privately.